Laughlin Vendor Information PageInformation for all vendors and sponsors for the Laughlin Training and Vendor Expo - September 15-17, 2020. Join us at the fabulous Edgewater Resort & Casino, Laughlin, Nevada Special Speaker/Quiet Time: There is a special speaker this year for the opening ceremony. It is imperative that your attendees be in the E-Center and have booths set up by 8:30 a.m. on Wednesday, September 16th. We recommend booth setup on Tuesday afternoon and have extended the hours of setup for your convenience for those that wish to setup earlier. We invite all vendor attendees to join the AACOP attendees for this special presentation. Additionally, we ask that those still on the vendor floor honor our request for “quiet time” so that it does not interfere with the speaker’s presentation. For your convenience we have created a “To Do List” to ensure you don’t miss a thing! To Do:
Conference Ad: You have the opportunity to place your ad in the conference program. Cost to purchase a ¼ page ad is $50, ½ page ad is $100, and a full page ad is $200. Ad designs are due by August 25th, 2020. Ad size is as follows ¼ page is equal to 4 ¼” x 5 ½”, ½ page is equal to 8 ½” x 5 ½”, and a full size ad is equal to 8 ½” x 11” When designing your ad in either color or black and white, please plan for a ¼ inch margin and no bleed. Your ad can be emailed to [email protected] Conference bag stuffers/Door Prizes: If you wish to donate a door prize, or have materials for the conference bag (we typically stuff 250-350), please contact the Vendor Registration table at the conference. If you wish to send them ahead of time, please mail to the Kingman Police Department, ATTN: AACOP, 2730 E Andy Devine Ave, Kingman, AZ 86401, no later than August 31st, 2020. All drawings for donated door prizes will be held in the vendor display area on Thursday, September 17th, 2020. In order for attendees to be eligible for raffle prizes, they are required to visit and receive a documented stamp/signature from each booth. Hotel Reservations: We have access to group rates at 3 hotels this year. The Edgewater, The Colorado Belle and the Aquarius. The conference is held at the Edgewater, with the Colorado Belle adjacent and the Aquarius within walking distance.
Edgewater: $23/night plus $10/day resort fee Group Code: GRCHIEF Reservations: 866-352-3553
Colorado Belle: $21/night plus $7.50/day resort fee Group Code: GRCHIEF
Aquarius: $37/night plus $15/day resort fee Group Code: GRCHIEF Reservations: 800-662-5825
Shipping Details: Please ensure that packages being shipped after the conference have labels preprinted for easy returns. Packages should arrive no earlier than 7 days prior to the conference. Contact the E-Center Supervisor if your packages weigh more than 50 pounds. Address for shipments: Edgewater Resort & Casino 2020 S. Casino Drive Please make sure that all items/boxes are labeled with the following information: Attn: E-Center Event: AACOP Conference Business/Booth Name: Booth # Contact Person & Phone ***If you are using a 3rd party shipping company (other than UPS or Fed Ex) please contact Colorado Belle/Edgewater shipping and receiving for delivery and pickup. DEADLINES AT A GLANCE: August 25th, 2020 Conference Program Ad Designs Due August 20th, 2020 Conference Program Information for Vendor Listing Due August 25th, 2020 Personnel Changes for Name Tags August 30st, 2020 Hotel reservations to receive Group Rates August 31st, 2020 Bag Stuffers Received to Kingman Police Department August 31st, 2020 Door Prizes (only if mailing prior to conference) Received to Kingman Police Department September 15th, 2020 Vendor Set Up Hours 1:00 p.m. – 5:00 p.m. (NO EXCEPTIONS HERE) September 16th, 2020 Vendor Set Up Hours 7:00 a.m. – 9:00 a.m. September 16th, 2020 Vendor Show Hours 8:00 a.m. – 5:00 p.m. September 17th, 2020 Vendor Show Hours 8:00 a.m. – 12:00 p.m. September 17th, 2020 Vendor Show Closes at Noon/Breakdown 12:00 p.m. – 5:00 p.m. If you have any questions, please feel free to contact Roxie Heussner at [email protected] Can’t wait to see you at the conference! |
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