Laughlin Vendor Information Page

Information for all vendors and sponsors for the Laughlin Training and Vendor Expo - September 12-14, 2023

Join us at the fabulous Edgewater Resort & Casino, Laughlin, Nevada

Vehicles inside E-Center:  If you wish to have a vehicle in the Edge Pavillion, the ONLY booths that allow a vehicle are the following and you must have 2 side by side or back to back.  Gas tanks must be below 1/4 tank before load in:  1/2; 13/14; 24/25; 36/37; 47/48

Special Speaker/Quiet Time: There is a special speaker this year for the opening ceremony. It is imperative that your attendees be in the Edge Pavilion and have booths set up by 8:30 a.m. on Wednesday, September 13, 2023. We recommend booth setup on Tuesday afternoon and have extended the hours of setup for your convenience for those that wish to setup earlier. We invite all vendor attendees to join the AACOP attendees for this special presentation. Additionally, we ask that those still on the vendor floor honor our request for “quiet time” so that it does not interfere with the speaker’s presentation.

For your convenience we have created a “To Do List” to ensure you don’t miss a thing!

To Do:

  • Verify & Send to [email protected]
    • Logo (if applicable)
    • Ad (if applicable)
  • Make Hotel Reservations
  • Make Vehicle/Flight Arrangements (if applicable)
  • Create Shipping Labels for Equipment with necessary information as described in the Vendor Registration Packet. Deliver to hotel no more than 7 days before the event. Don’t forget to include Return Shipping Labels so that the attendee can have equipment shipped back. On-site labels will not be available.
  • Attendees in need of power, please ensure that you pack a commercial grade extension cord per the fire marshal. Booths will be provided access to electric outlet which may be 25 feet from booth location. If more than one outlet is necessary at booth, please ensure you have a surge protector.

Conference Ad:  You have the opportunity to place your ad in the conference program. Cost to purchase a ¼ page ad is $50, ½ page ad is $100, and a full page ad is $200.  Ad designs are due by August 30, 2023. Ad size is as follows ¼ page is equal to 4 ¼” x 5 ½”, ½ page is equal to 8 ½” x 5 ½”, and a full size ad is equal to 8 ½” x 11” When designing your ad in either color or black and white, please plan for a ¼ inch margin and no bleed. Your ad can be emailed to [email protected]

Conference bag stuffers/Door Prizes: If you wish to donate a door prize, or have materials for the conference bag (we typically stuff 250-350), please contact the Vendor Registration table at the conference. If you wish to send them ahead of time, please mail to the Kingman Police Department, ATTN: AACOP, 2730 E Andy Devine Ave, Kingman, AZ 86401, no later than September 8, 2023. All drawings for donated door prizes will be held in the vendor display area on Thursday, September 14, 2023. In order for attendees to be eligible for raffle prizes, they are required to visit and receive a documented stamp/signature from each booth.

Hotel Reservations:

We have access to two great hotel rates this year, the Edgewater (the resort where the conference is held) and the Aquarius (within walking distance):

The code for both properties is GRCOP22.  You can call 800-662-5825 between 7am-8pm to make reservations.  Please use the following links to book online:

Aquarius: https://aquariuscasinoresort.reztrip.com/ext/promoRate?property=107&mode=b&pm=true&sr=754188&vr=4

Edgewater: https://edgewatercasinoresort.reztrip.com/ext/promoRate?property=2016&mode=b&pm=true&sr=754193&vr=4

Aquarius:

$39+tax and $17+tax resort fee per room per night  = $63.01 per night.

Edgewater:

$26+tax and $15+tax resort fee per room per night = $46.13 per night

 

Shipping Details: Please ensure that packages being shipped after the conference have labels preprinted for easy returns. Packages should arrive no earlier than 7 days prior to the conference. Contact the Edge Pavillion Supervisor if your packages weigh more than 50 pounds.

Contact:

KELLY GARRETT, WAREHOUSE MANAGER

[email protected]

P 702.298.5008 C 928-225-0017

Address for shipments:

Edgewater Resort & Casino

2020 S. Casino Drive

Laughlin, NV 89028-7000

Please make sure that all items/boxes are labeled with the following information:

Attn: Edge Pavillion

Event: AACOP Conference

Business/Booth Name:

Booth #

Contact Person & Phone

***If you are using a 3rd party shipping company (other than UPS or Fed Ex), they will not be able to pick up after regular shipping department hours.

***FedEx Ground, the scheduled pick up to ship back will be on Friday. 

***The shipping department is CLOSED on Monday, so please do not arrange for your packages to be delivered or picked up on a Monday.

 

DEADLINES AT A GLANCE:

August 30, 2023 Conference Program Ad Designs Due

August 30, 2023 Conference Program Information for Vendor Listing Due

August 30, 2023 Personnel Changes for Name Tags

August 30, 2023 Hotel reservations to receive Group Rates

September 8, 2023 Bag Stuffers Received to Kingman Police Department

September 8, 2023 Door Prizes (only if mailing prior to conference) Received to Kingman Police Department

September 12, 2023 Vendor Set Up Hours 8:00 p.m. – 5:00 p.m. (NO EXCEPTIONS HERE)

September 13, 2023 Vendor Set Up Hours 7:00 a.m. – 8:00 a.m.

September 13, 2023 Vendor Show Hours 8:00 a.m. – 5:00 p.m.

September 14, 2023 Vendor Show Hours 8:00 a.m. – 12:00 p.m.

September 14, 2023 Vendor Show Closes at Noon/Breakdown 12:00 p.m. – 5:00 p.m.

If you have any questions, please feel free to contact Roxie Heussner at [email protected]

Can’t wait to see you at the conference!