Information for all vendors and sponsors:
Laughlin Training and Vendor Expo:
September 12 - 15, 2017
Join us at the fabulous Edgewater Resort & Casino, Laughlin, Nevada
Special Speaker/Quiet Time: There is a special speaker this year for the opening ceremony. It is imperative that your attendees be in the E-Center and have booths set up by 8:30 a.m. on Wednesday, September 13th. We recommend booth setup on Tuesday afternoon and have extended the hours of setup for your convenience for those that wish to setup earlier. We invite all vendor attendees to join the AACOP attendees for this special presentation. Additionally, we ask that those still on the vendor floor honor our request for “quiet time” so that it does not interfere with the speaker’s presentation.
For your convenience we have created a “To Do List” to ensure you don’t miss a thing!
- Verify & Send to firstname.lastname@example.org
- Logo (if applicable)
- Ad (if applicable)
- Make Hotel Reservations
- Make Vehicle/Flight Arrangements (if applicable)
- Create Shipping Labels for Equipment with necessary information as described in the Vendor Registration Packet. Deliver to hotel no more than 7 days before the event. Don’t forget to include Return Shipping Labels so that the attendee can have equipment shipped back. On-site labels will not be available.
- Attendees in need of power, please ensure that you pack a commercial grade extension cord per the fire marshal. Booths will be provided access to electric outlet which may be 25 feet from booth location. If more than one outlet is necessary at booth, please ensure you have a surge protector.
Conference Ad: You have the opportunity to place your ad in the conference program. Cost to purchase a ¼ page ad is $50, ½ page ad is $100, and a full page ad is $200. Please let me know if you are interested in this. Ad designs are due by August 21st, 2015. Ad size is as follows ¼ page is equal to 4 ¼” x 5 ½”, ½ page is equal to 8 ½” x 5 ½”, and a full size ad is equal to 8 ½” x 11” When designing your ad in either color or black and white, please plan for a ¼ inch margin and no bleed. Your ad can be emailed to email@example.com
Door Prizes: If you wish to donate a door prize, please contact the Vendor Registration table at the conference. If you wish to send the door prize ahead of time please mail to the Kingman Police Department, ATTN: AACOP, 2730 E Andy Devine Ave, Kingman, AZ 86401, no later than Friday, September 1st, 2016. All drawings for donated door prizes will be held in the vendor display area on Thursday, September 14th, 2017. In order for attendees to be eligible for raffle prizes, they are required to visit and receive a documented stamp/signature from each booth.
Hotel Reservations: Edgewater Resort & Casino, P.O. Box 77000, 2100 S. Casino Drive Laughlin, NV 89028-7000, 1-800-677-4837, www.edgewater-casino.com,
Group Code: AACOP or Arizona Chiefs of Police
Shipping Details: Please ensure that packages being shipped after the conference have labels preprinted for easy returns. Packages should arrive no earlier than 7 days prior to the conference. Contact the E-Center Supervisor if your packages weigh more than 50 pounds.
Address for shipments:
Edgewater Resort & Casino
2020 S. Casino Drive
Laughlin, NV 89028-7000
Please make sure that all items/boxes are labeled with the following information:
Event: AACOP Conference
Contact Person & Phone
DEADLINES AT A GLANCE:
August 21st, 2017 Conference Program Ad Designs Due
August 21st, 2017 Conference Program Information for Vendor Listing Due
August 21st, 2017 Personnel Changes for Name Tags
August 31st, 2017 Hotel reservations to receive Group Rates
September 1st, 2017 Bag Stuffers Received to Kingman Police Department
September 1st, 2017 Door Prizes (only if mailing prior to conference) Received to Kingman Police Department
September 12th, 2017 Vendor Set Up Hours 1:00 p.m. – 5:00 p.m.
September 13th, 2017 Vendor Set Up Hours 7:00 a.m. – 9:00 a.m.
September 14th, 2017 Vendor Show Hours 9:00 a.m. – 5:00 p.m.
September 15th, 2017 Vendor Show Hours 8:00 a.m. – 12:00 p.m.
September 15th, 2017 Vendor Show Closes at Noon/Breakdown 12:00 p.m. – 5:00 p.m.
If you have any questions, please feel free to contact Roxie Heussner at firstname.lastname@example.org.
Can’t wait to see you at the conference!